Koch Advocaten respects your personal data and ensures that the personal information provided to us or otherwise obtained by us will remain confidential. Personal data include any and all information on an identified or identifiable person. The below provisions constitute our implementation of the obligation to inform the data subject(s) whose personal data are processed by Koch Advocaten, which obligation has been laid down in the GDPR.
Controller and communication
Koch Advocaten processes personal data in order to be able to offer services, improve its service provision and communicate with you personally as a data subject.
Purposes of processing personal data
Koch Advocaten processes the personal data listed below for the following purposes:
• to provide legal services to clients
• to communicate with and on behalf of clients
• to comply with our legal and statutory obligations under, inter alia, the Dutch Advocates Act (Advocatenwet) and the Money Laundering and Terrorist Financing (Prevention) Act (Wwft)
• mediation and referrals
• marketing and communication activities
• recruitment and selection (job applications)
• to collect invoices
Which personal data are processed?
Koch Advocaten processes the following (types or categories of) personal data for the provisions of services, which data have been provided by the data subject of their own accord:
Personal data of clients and relations
• contact details of clients or their legal representatives, including first name(s), last name, company name, title, address, place of residence, telephone number (s), email address, a copy of a valid proof of identity or an extract from the Trade Register;
• data relating to the handling of the case or the settlement of the dispute, including data relating to the other party, the client and its employees and customers; and data relating to the calculation or determination of invoices, making payments and collecting amounts due.
• personal data when completing the contact form on the website or the registration for our newsletter or for one of our office's activities, such as name and email address and any messaging cookies in connection with Google Analytics. Personal data collected on our website by means of the cookies are used for the provision of services and for analytical purposes only.
Koch Advocaten processes the aforementioned data because you, as a data subject, have provided them of your own accord, because they have been obtained in the context of the service provision, because they have been provided to us by third parties, including counterparties, or because they have become known through public sources.
Grounds for processing personal data
Koch Advocaten processes the personal data listed above on the basis of the following grounds, as set out in Article 6 GDPR:
- compliance with a legal obligation
- performance of a contract
- the consent of the data subject(s)
- legitimate interest
Sharing personal data with third parties
Koch Advocaten will share your personal data with third parties only insofar as necessary for the provisions of services and with due observance of the purposes referred to above. This may include, for example, deputizing for another lawyer, carrying out or procuring an expert investigation or engaging another third party on behalf of and on instructions from Koch Advocaten, for example an IT supplier, but also the provision of your personal data in connection with (legal) proceedings with the other party, for example a bailiff.
Additionally, Koch Advocaten may provide personal data to a third party such as a regulator or another agency exercising public authority, insofar as it is legally required to do so.
A processing agreement will be concluded with the third party who processes your personal data on behalf of and on instructions from Koch Advocaten, under which agreement that third party will also be held to comply with the GDPR. Third parties offering services as a controller and instructed by Koch Advocaten are responsible for complying with the GDPR when engaging in any (further) processing of your personal data. These may include auditors, civil-law notaries, other third parties engaged for obtaining a second opinion or an expert opinion.
Security of personal data
Koch Advocaten is committed to ensuring the security and protection of your personal data, and will take appropriate, state of the art technical and organisational measures, to ensure a security level that is in keeping with the risk. In the event that Koch Advocaten makes use of the services of third parties, such as an IT supplier, Koch Advocaten will make arrangements on the taking of adequate security measures by means of a processing agreement to protect personal data.
Retention period for personal data
Koch Advocaten will retain personal data that are processed no longer than necessary for the purposes of the processing referred to above, or as required under applicable laws and regulations.
Data subjects' privacy rights
Any requests to inspect or correct personal data, any requests to limit the processing, any objections to the processing or regarding the transferability of data, any request to delete your personal data and any withdrawal of an earlier consent may be sent to the address stated below. We will reply to you without four weeks after having received your request.
Situations may occur in which Koch Advocaten cannot or not fully exercise your request as a data subject, for example if the professional duty of confidentiality for lawyers or any statutory retention period applies.
Please send any of the requests referred to above to:
Koch Advocaten B.V.
P.O. Box 2005, 4800 CA BREDA
or by email to:
In order to ensure that we provide the correct person with the relevant personal data pursuant to your request to transfer personal data, we ask you, for the purposes of verification, to submit a copy of a valid passport, driver's licence or ID card with a protected picture and BSN number. Koch Advocaten only handles requests that relate to your own personal data.
Use of social media
The website of Koch Advocaten (www.kochadvocaten.nl) includes buttons and/or links to promote or share webpages on social (media) networks or third parties' websites such as LinkedIn or Facebook. Koch Advocaten does not monitor and is not responsible for the processing of your personal data by and by way of these third parties. The use of those media is therefore at your own risk. Before making use of these third parties' services, it would be advisable to first read the privacy statement of those third parties.
Statistics and cookies
Koch Advocaten keeps record of the usage data of the website(s) for statistical purposes. The personal data collected in that fashion are, in principle, anonymous and Koch Advocaten does not sell them to third parties.
In order to increase the user-friendliness of Koch Advocaten's website(s), we use 'cookies'. A cookie is a small text file that is installed on your computer, tablet or smartphone when you visit Koch Advocaten's website(s). You may refuse the use of these cookies at any time, but such refusal may affect the functionality and user-friendliness of the website(s).
On the website of the Dutch Authority for Consumers & Markets (https://www.consuwijzer.nl/telecom-post/internet/privacy/uitleg-cookies) you will find more information on cookies and how to block or delete them.
Amendment of the privacy statement
Koch Advocaten reserves the right to amend the substance of this privacy statement at any time without prior notification. Amendments of the privacy statement will be published on Koch Advocaten's website. You are advised to check our website on a regular basis.
Questions & Contact
Should you have any questions or comments on the processing of your personal data and this privacy statement, please contact Mr E. Mulderink (firstname.lastname@example.org).
This privacy statement was adopted on 12 June 2018.